Cancelling means losing case management entirely.
Without a replacement in place, dropping the subscription leaves your team managing cases in spreadsheets, which introduces its own compliance risk.
Nonprofit CRM · Bonterra & Apricot savings
Cut your Bonterra costs, without giving up your CRM.
We migrate your data into a custom AI-powered system and guarantee cost savings while giving you more control.
The problem
The cost trap
Downgrading a tier often cuts a feature you need.
Moving to a lower pricing tier to save money frequently removes a specific reporting or outcomes capability your funders require.
Cost increases without functionality changes.
Annual price increases happen independent of whether anything meaningful changed in the product for your team.
The real fix is structural, not a lower tier.
Removing the feature-tier pricing model entirely solves the cost problem without sacrificing case management capability.
Independent user reviews for Bonterra and Apricot are available on G2.
The process
How the guarantee works
Cost and capability review
We assess your current Bonterra or Apricot setup for both cost and which features your team relies on, so nothing gets accidentally cut.
Guarantee terms confirmed
Savings terms are set before migration begins, alongside written confirmation of which capabilities are preserved.
Data migration preserving case files and outcomes history
Every case file and outcomes record moves into the new system, validated against the source before cutover.
Ongoing fractional AI leadership
The system is managed and adjusted as funder or compliance requirements change after launch.
Side by side
Bonterra & Apricot vs. a guaranteed custom system.
| What matters to your team | Bonterra / Apricot | Custom AI system |
|---|---|---|
| Case management capability | Fixed to your current pricing tier | Preserved in full regardless of cost savings |
| Pricing | Feature-tier bundling | Removed entirely, sized to actual use |
| Outcomes reporting | Vendor-defined format | Built around your funder's actual requirements |
| Data control | Proprietary format complicates exports | You hold the database directly |
| Guarantee | N/A | Savings and capability both confirmed in writing before migration |
Why AIthical.Pro
Why nonprofits choose AIthical.Pro
Full case management and outcomes reporting preserved.
The savings come from removing the pricing structure, not the functionality.
No feature-tier pricing after migration.
System capability is fixed to what your organization actually needs.
Fractional CAIO oversight keeps the system aligned to funder requirements.
Ongoing, not a one-time migration handoff.
Questions nonprofits ask
Clear answers before you switch.
Will we lose case management functionality by leaving Bonterra or Apricot?+
No. The replacement system is built specifically to preserve full case management and outcomes reporting capability.
What does the cost savings guarantee cover?+
It's confirmed in writing during the cost and capability review, before migration begins, covering both the savings target and which capabilities are preserved.
How is pricing structured after migration?+
Your organization owns the system outright following the engagement, which removes the recurring feature-tier subscription model entirely.
Does the guarantee apply if we later add a new program area?+
The initial guarantee is scoped to your organization's setup at the time of migration; expanding into a new program area is treated as a separate scope conversation.
What happens if our funder requires a specific outcomes report format?+
Funder-specific reporting formats are captured during discovery and built into the system, so required formats are preserved from day one.
Keep your case management. Lose the cost structure.
We'll show you what stays, what changes, and what you save.